CITY OF GULFPORT, FLORIDA

Grant Writing and Funding Development Services

ADDENDUM A | QUESTIONS AND RESPONSES

 Date: October 5, 2026

Purpose

This Addendum A provides written responses to questions regarding the City’s capital improvement plan, existing grant inventory, and initial assignments under the RFP. Additional questions may be addressed in subsequent addenda.

Question 1: Capital improvement plan

Could the City direct respondents to its current capital improvement plan?

Response: Following consultation with the Finance Director, the only five-year plan available is the City’s plan for use of Penny for Pinellas funds. This plan is included under “Capital Improvements” in the approved fiscal year 2027 budget.

Budget reference:

https://city-gulfport-fl-cleardoc.cleargov.com/28673/1204102/d

Question 2: Existing grant inventory

Could the City provide an existing grant inventory that can be shared with all respondents?

Response: The City’s current running list of awarded grants is provided as Attachment A, “Grants history.pdf.” The supporting spreadsheet includes entries dated 2014 through 2025. This attachment is an awarded-grants history; it does not identify pending applications or upcoming funding deadlines.

Question 3: Immediate applications and deadlines

Are there specific pending applications or funding deadlines that the selected consultant would be expected to address immediately after contract commencement?

Response: No. At this time, the City has no specific pending applications or funding deadlines that the selected consultant would be expected to address immediately after contract commencement.

Attachment A: City of Gulfport Grant History

Provided separately as Grants history.pdf.

Grant History

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ADDENDUM B

CITY OF GULFPORT, FLORIDA

REQUEST FOR PROPOSALS

GRANT WRITING AND FUNDING DEVELOPMENT SERVICES

Issued: October 8, 2026

This Addendum B is issued to provide clarification in response to questions received regarding the City of Gulfport’s Request for Proposals for Grant Writing and Funding Development Services. This Addendum is hereby incorporated into the RFP. Except as specifically clarified herein, all other terms and conditions of the RFP remain unchanged.

Question 1 – Budget and Workload

Has the City established an annual budget or anticipated expenditure range for these services? Are there estimated application volumes, concurrent assignments, or other workload assumptions respondents should use when developing the annual pricing requested in Section 7?

City Response

The City has not established a specific annual budget or anticipated expenditure range for these services. The City also has not established a fixed annual application quota or a specific number of concurrent assignments.

As stated in the RFP, grant proposal work may be concurrent, and the selected Consultant is expected to maintain sufficient capacity to support applications authorized by the City within the agreed annual scope. Proposers should develop their pricing based on the scope and pricing options identified in Section 7 and should clearly disclose any assumptions or proposed limits concerning applications, hours, grant categories, concurrent workload, post-award support, or other services.

Question 2 – Team Qualifications

For the five funded grants required under Section 6.1, may respondents include grants developed by proposed key personnel or named subcontractors while working with other firms, provided their roles and results are clearly documented? May the three public-sector references similarly reflect assignments performed by those proposed team members?

City Response

Yes. For purposes of the five funded grants requested in Section 6.1, Proposers may include qualifying grants developed by proposed key personnel or named subcontractors while employed by or working with another firm, provided the proposal clearly identifies the individual, the individual’s role in the grant, the organization through which the work was performed, the funding source/program, and the amount requested and awarded.

Similarly, the three public-sector references may include assignments performed by proposed key personnel or named subcontractors, provided the relationship is clearly identified and the reference is able to speak directly to the relevant work performed by the proposed team member.

The City may verify grant results, references, and the roles of proposed personnel as part of the evaluation process.

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ADDENDUM C

CITY OF GULFPORT, FLORIDA

REQUEST FOR PROPOSALS

GRANT WRITING AND FUNDING DEVELOPMENT SERVICES

Issued: October 8, 2026

This Addendum C is issued to clarify Section 6.1.10, Required Forms, Disclosures, and Exceptions, of the City of Gulfport’s Request for Proposals for Grant Writing and Funding Development Services. This Addendum is hereby incorporated into the RFP. Except as specifically clarified herein, all other terms and conditions of the RFP remain unchanged.

Question – Section 6.1.10 Required Forms, Disclosures, and Exceptions

Section 6.1.10 refers to Required Forms, Disclosures, and Exceptions. Where can Proposers find the required forms for the proposal response?

City Response

At this time, there are no separate City-issued forms, affidavits, certifications, acknowledgments, or disclosures that Proposers must submit with their initial proposal solely to satisfy Section 6.1.10. Proposers must still identify any requested exceptions to the RFP or proposed contract, acknowledge all addenda, and include an authorized signature as required by Section 6.1.10.

If the City determines that any additional form is required before the proposal due date, the form will be issued by written addendum.

Certain statutory and contract compliance documentation may be required from the selected Proposer during contract finalization or at the time required by law. This may include documentation of adherence to section 787.06(14), Florida Statutes, requires a nongovernmental entity, when a contract is executed, renewed, or extended with a governmental entity, to provide an affidavit signed by an officer or representative under penalty of perjury attesting that the entity does not use coercion for labor or services.

Accordingly, these contract-stage compliance documents are not required as part of the initial proposal unless separately requested by the City through addendum. The selected Proposer may be required to provide applicable documentation during contract finalization and, where applicable, upon execution, renewal, or extension of the contract.