Friends Room Policy – Gulfport Public Library

Date of Request __________________
ACTIVITY DATE(S) ______________________
Group/Individual _______________________________
Contact _______________________________
Address ______________________________________________
Phone _______________________

Please indicate days and hours requested:

Please specify the details of your request. Is this a ONE-TIME event? A weekly, bi-weekly, monthly event? Do you wish a certain week of each month (e.g., the third Thursday; the first and last Saturdays)?

Do you wish to serve food/beverages? ________
If yes, describe: ______________________________
Items required (amount): Tables ____ Chairs ____ TV VCR PA system Other___________
Additional information: _________________________________________________________________
FEES: Room rental __________________ for ________hours @ $25.00 per hour.
Sales tax (7%) __________________
TOTAL COST OF RENTAL: _________________
Employee working event _________________

Rental Agreement

THIS AGREEMENT, entered into between the City of Gulfport, Florida (“City) and the undersigned Lessee (“Lessee), for the use of the Friends Room on the date(s) and time(s) specified, and upon the mutual covenants contained herein, the parties agree to the following:

1. Lessee shall pay City the sum specified, and any additional charges required, for the use of the Friends Room on the date(s) and time(s) specified.

2. Lessee shall comply with all rules, regulations, ordinances, laws or orders of the City, and its authorized representatives, while using the facility.

3. Lessee shall return the facility to the City in a clean and sanitary condition, and Lessee shall remove any equipment brought into the facility.

4. Lessee and Lessee’s heirs, successors and assigns, for themselves and all persons attending the event provided herefor, shall hold the City harmless and indemnify the City against any claim, loss, demand, damages, cause of action or liability, including attorneys fees incurred by City as a result thereof, through all trial and appellate court proceedings, in any way arising out of or related to Lessee’s use of City property as specified herein.

5. No admission fee may be charged by Lessee for any event for which the facility is used unless approved in advance by the City. All equipment and fixtures of the facility shall be operated solely by the City. No City equipment shall be removed from the facility

ENTERED INTO this __________ day of _______________, 20____.

By __________________________________
Library Administrator Lessee (signature)